Exchange Backup

Right now there are many things you have to consider when planning an email compliance procedure with an exchange backup method. Are you going to take care or it yourself? Buy their party software and licenses or outsource the whole lot to a provider?

You have to consider compatibility with your existing systems. It is essential that the solution you have interfaces directly with your mail system, like an ‘archive exchange’ symbiosis. Buying your own archiving solution also brings scalability into the equation. If your business grows, will your systems be able to grow with them? Will the archive still be fast enough when it is near capacity, and how easily can you add more capacity?

Many third party vendors will offer to take care of the hardware as well as the software in a maintenance contract. This can be useful if your business is fluid and likely to expand. Adding scalability to your systems can be expensive and time consuming so it is often easier to let the vendor take care of it for you. Although this option is the easiest to manage it is also the expensive one.

Hardware isn’t cheap and neither is the support of the hardware.
Most ‘onsite’ archiving solutions involve licensing of some kind. This will be a rolling expense, most likely on a yearly basis, in most cases a ballpark figure is 20% of the purchase price per year. This is a significant expenditure that needs to be factored in to any cost estimates.

Outsourcing the whole exchange backup issue to a reputable company will let you pay and forget. Everything is taken care of for you and the system can scale with you as you grow.